Program Services Assistant (CORE)
When disaster strikes, America looks to the Federal Emergency Management Agency (FEMA). Now FEMA looks to you. Join our team and use your talent to support Americans in their times of greatest need. FEMA prepares the nation for all hazards and manages Federal response and recovery efforts following any national incident. We foster innovation, reward performance and creativity, and provide challenges on a routine basis with a well-skilled, knowledgeable, high performance workforce. Please visit www.fema.gov for additional information. EMERGENCY ASSIGNMENT:
Every FEMA employee has regular and recurring emergency management responsibilities, though not every position requires routine deployment to disaster sites. All positions are subject to recall around the clock for emergency management operations, which may require irregular work hours, work at locations other than the official duty station, and may include duties other than those specified in the employee's official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and may require employees to relocate to emergency sites with physically austere and operationally challenging conditions.In this position, you will act as an Administrative Assistant and Secretary to the Division management. Tracking supplies and tasks; proofreading, routing, and following-up on correspondence; serving in Regional Response Coordination Center; updating phone lists and other documents; utilizing Excel, Word, PowerPoint, Outlook, and other software. Typical assignments include:
Providing advice, information, and assistance on the interpretation of instructions and regulations on records management. Verifying time and attendance (T&A) is correctly entered into time system in a timely manner. Advising staff on T&A rules, regulations and procedures and answers employee questions related to the T&A system. Assisting employees with the processing of Travel Authorizations and vouchers. Providing general administrative support to Division staff in mail, correspondence, phones. Processing incoming and outgoing materials such as correspondence, reports, memorandum, and other forms of written communication. Greeting staff and other visitors to the Administrative Services Branch, and provides assistance as appropriate based on the nature of the visit. Promotion Potential:
Positions filled under Stafford Act regulations generally do not have documented promotion potential; however, dependent on an employee's ability to perform higher level duties, the continuing need for an employee to perform work associated with a higher level position, and administrative recommendation and approval, promotions may be earned by CORE employees. The qualification requirements listed below must be met within 30 days of the closing date of the announcement. You qualify for this position at the IC-7 level (starting salary $47,380) if you possess the following:
One full year of specialized experience equivalent to the next lower grade (IC-5) in the Federal Service. This experience may have been gained in the federal government, a state or local government, a non-profit organization, the private sector, or as a volunteer; however, your resume must clearly describe at least one year of specialized experience. Specialized experience for this position includes:
Assisting management with administrative functions; such as, preparing and supporting reports; Monitoring and tracking multiple tasks and deadlines; and Proofreading and editing written correspondences. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g. Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills, and provides valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.Your application must show that you meet all requirements for this position. You may be found not qualified if you do not possess the minimum competencies required for the position.NOTE:
Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/DD/YY to MM/DD/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume. For a brief video on How to Create a Federal Resume, click here.Current or former FEMA Reservists/DAE employees:
To accurately credit your experience for these intermittent positions, make sure to list the dates (from MM/DD/YY to MM/DD/YY) of each deployment, along with the job title and specific duties you were responsible for during each deployment. Failure to provide this information may result in disqualification.
Estimated Salary: $20 to $28 per hour based on qualifications.
Every FEMA employee has regular and recurring emergency management responsibilities, though not every position requires routine deployment to disaster sites. All positions are subject to recall around the clock for emergency management operations, which may require irregular work hours, work at locations other than the official duty station, and may include duties other than those specified in the employee's official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and may require employees to relocate to emergency sites with physically austere and operationally challenging conditions.In this position, you will act as an Administrative Assistant and Secretary to the Division management. Tracking supplies and tasks; proofreading, routing, and following-up on correspondence; serving in Regional Response Coordination Center; updating phone lists and other documents; utilizing Excel, Word, PowerPoint, Outlook, and other software. Typical assignments include:
Providing advice, information, and assistance on the interpretation of instructions and regulations on records management. Verifying time and attendance (T&A) is correctly entered into time system in a timely manner. Advising staff on T&A rules, regulations and procedures and answers employee questions related to the T&A system. Assisting employees with the processing of Travel Authorizations and vouchers. Providing general administrative support to Division staff in mail, correspondence, phones. Processing incoming and outgoing materials such as correspondence, reports, memorandum, and other forms of written communication. Greeting staff and other visitors to the Administrative Services Branch, and provides assistance as appropriate based on the nature of the visit. Promotion Potential:
Positions filled under Stafford Act regulations generally do not have documented promotion potential; however, dependent on an employee's ability to perform higher level duties, the continuing need for an employee to perform work associated with a higher level position, and administrative recommendation and approval, promotions may be earned by CORE employees. The qualification requirements listed below must be met within 30 days of the closing date of the announcement. You qualify for this position at the IC-7 level (starting salary $47,380) if you possess the following:
One full year of specialized experience equivalent to the next lower grade (IC-5) in the Federal Service. This experience may have been gained in the federal government, a state or local government, a non-profit organization, the private sector, or as a volunteer; however, your resume must clearly describe at least one year of specialized experience. Specialized experience for this position includes:
Assisting management with administrative functions; such as, preparing and supporting reports; Monitoring and tracking multiple tasks and deadlines; and Proofreading and editing written correspondences. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g. Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills, and provides valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.Your application must show that you meet all requirements for this position. You may be found not qualified if you do not possess the minimum competencies required for the position.NOTE:
Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/DD/YY to MM/DD/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume. For a brief video on How to Create a Federal Resume, click here.Current or former FEMA Reservists/DAE employees:
To accurately credit your experience for these intermittent positions, make sure to list the dates (from MM/DD/YY to MM/DD/YY) of each deployment, along with the job title and specific duties you were responsible for during each deployment. Failure to provide this information may result in disqualification.
- Department:
0303 Miscellaneous Clerk And Assistant - Salary Range:
$47,380 to $61,589 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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